How to Design Conference Spaces for Hybrid and In-Person Collaboration

In the age of hybrid work, conference spaces must support both in-person and remote participants seamlessly. By incorporating the right design elements and technology solutions, you can create meeting rooms that foster collaboration, engagement, and productivity for everyone.

Key Design Principles

• Acoustics: Invest in soundproofing, acoustic panels, and noise-cancelling technology to minimise distractions and ensure clear communication.
• Lighting: Use adjustable lighting to create a comfortable and productive environment for both in-person and remote participants.
• Ergonomics: Provide comfortable seating and adjustable tables to support physical wellbeing during long meetings.
• Technology Integration: Incorporate high-quality video conferencing equipment, interactive whiteboards, and wireless presentation systems.
• Flexibility: Design the space to be easily reconfigured for different types of meetings, from small team huddles to large presentations.

Design Ideas

• The Hybrid Hub: Create a dedicated space with high-quality video conferencing equipment, interactive whiteboards, and comfortable seating for both in-person and remote participants.
• The Huddle Room: Design a small, informal space for quick team meetings and brainstorming sessions.
• The Presentation Room: Create a larger space with a projector, screen, and comfortable seating for presentations and training sessions.
• The Boardroom: Design a formal space with a large table, comfortable chairs, and high-end technology for executive meetings.

Frequently Asked Questions

What is the most important factor in designing a hybrid conference room?
Seamless technology integration to ensure equal participation for both in-person and remote attendees.

How can I improve acoustics in my conference room?
Use soundproofing materials, acoustic panels, and noise-cancelling technology.

What type of lighting is best for a conference room?
Adjustable lighting that can be dimmed or brightened to suit different needs and preferences.

How can I make my conference room more inclusive?
Provide comfortable seating, adjustable tables, and accessible technology for all participants.

Related reading

• How Advanced Analytics and AI Are Shaping the Future of Workplace Design
• Making Hybrid Workspaces Work - 3 Practical Steps for 2025
• How to Future-Proof Your Office for Growth, Wellbeing, and Innovation